Minutes of the Meeting of Great Cornard Parish Council held

 in the Stevenson Centre on Monday 11^th June 2007.

PRESENT             Councillors        P.K.Beer                              Chairman   

                                                            Mrs.C.J.Baker

                                                            Mrs.A.Harper-Clark 

                                                            Mrs.F.A.Jackson 

                                                            J.F.Millins 

                                                            M.D.Newman

                                                            N.H.T.Proctor

                                                            J.R.A.Sayers

                                                            D.R.G.Thomas

                                                            H.N.Todd

                                                            R.I.Wade

                                                            D.M.Walton

                  Council Manager             M.J.Fitt

                  Clerical Assistant            Mrs.N.C.Tamlyn

1.      Apologies for Absence

      Apologies were received from Cllr.R.Sims and Mrs.C.A.Todd.

2.  Declaration of Interests, Gifts and Hospitality

      Cllr.J.R.A.Sayers declared a Personal interest with regards to his

      membership of Sudbury Town Council and Babergh District Council.

      Cllr.P.K.Beer declared a Personal interest with regards to his

      membership of Sudbury Town Council, Babergh District Council and

      Suffolk County Council.

      Cllr.H.N.Todd declared a Personal interest with regards to his

      membership of Babergh District Council.

      Cllr.M.D.Newman declared a Personal interest with regards to his

      membership of Babergh District Council.

      Cllr.D.M.Walton declared a Personal interest with regards to his

      membership of Sudbury Town Council and Babergh District Council.

      Cllr.Mrs.F.A.Jackson declared a Personal interest with regards to

      Agenda Item 6 & 8, as Cllr.Jackson is a patient at Walnuttree  

      Hospital and a member of Sudbury WATCH.

3. Chairman’s Address

      St.Andrew’s Church will be holding a Street Party on Saturday

     16^th June 2007 and Church Road will be closed between 12 and 5pm.

      The Chairman, Vice-Chairman, Cllrs.J.R.A.Sayers and M.D.Newman attended the Cornard Dynamos presentation day on Saturday 9^th June. The day was a great success with over 600 people attending! 

      The Chairman congratulated Cllr.J.R.A.Sayers on becoming

      Sudbury Town’s Deputy Mayor.

4. To Confirm Minutes of the Meeting of the Council held on

     14^th May 2007

     RESOLVED that the Minutes of the Council meeting held on

     14^th May 2007 were confirmed and signed as a true record.

5.  Police Beat Officers Report 

The report covers the period from the 11^th May 2007 through to the

 7^th June 2007. NOTED   

      PCSO H.Bitten, confirmed that there had been no increase in vandalism

      following on from the Rugby Club Beer Festival and that the Police had

      been aware of the event .

      PCSO H.Bitten, also made a commitment to find out more details on the

      Assault cases listed.

6. Items Brought Forward

      a)  Walnuttree Hospital: threatened closure

      The referral is still with the Secretary of State for Health.    

7. Fifteen-Minutes Adjournment for the Public To Ask Questions

8. Grant Applications received by the Council for consideration

    Under Section 137 of the LGA 1972

    a)            Suffolk Royals

            RESOLVED to support the application with a grant of £540.

    b)   Sudbury Hockey Club

            RESOLVED to support the application with a grant of £200.

    c)     West Suffolk Association for the Blind

            RESOLVED to support the application with a grant of £150.

    d)            Home-Start Babergh

            RESOLVED to support the application with a grant of £300.

    e)            Sudbury First Responders

            RESOLVED to support the application with a grant of £250.

    f)             Suffolk Accident Rescue

            RESOLVED to support the application with a grant of £250.

   g)            START Community Transport

            RESOLVED to support the application with a grant of £100.

   h)     Relate

            RESOLVED to support the application with a grant of £200.

   i)            Woodland – BATS (Biodiversity Around Towns Scheme)

            RESOLVED to support the application with a grant of £150.

   j)            Headway

            RESOLVED not to support the application. The Council Manager to

           write to the charity, advising, that the council has chosen

           Sudbury First Responders and Suffolk Accident Rescue as its local

           health support charities.

   k)            Sudbury WATCH

            RESOLVED to support the application with a grant of £200.

Cllr.H.N.Todd advised that £1835.00 would remain in the Grant fund, to allow for any further applications received throughout this financial year.

9.  To Consider membership of the River Stour Trust

     AGREED to defer the matter to the next meeting. The Chairman

     suggested that members try to visit the site prior to the meeting. 

10. To Consider a response to the consultation on proposals for a

      Unitary Council for Ipswich

      RESOLVED not to support the proposal for a Unitary Council in Ipswich,

      as the Council believes that it is not in the interest of the people of

      Great Cornard and Babergh District.

11.  Correspondence

       a)            Babergh DC: British Forces Free postage Position

            RESOLVED that the Council supports Tewkesbury Borough Council

Motion and request that the Council Manager write to the Secretary of State for Defence supporting the motion.   

       b) Sensations Majorettes (Suffolk Royals) Use of Recreation Ground

            RESOLVED to give permission for the majorettes to use the

           Recreation Ground free of charge on Sunday 12^th August 2007.  

12. Development & Planning Committee

     The Minutes of the meetings of the Development & Planning Committee

     held on 23^rd April 2007 were accepted as a true record of the meeting.

     Adoption of Minutes 

     RESOLVED that the Minutes be adopted. 

      The Minutes of the meeting of the Development & Planning Committee

      held on 30^th May 2007 were accepted as a true record of the meeting,

      subject to the following changes

      PRESENT             Councillors   

                                    P.K.Beer                                          ADD Ex-Officio

                                    N.H.T.Proctor                                   DELETE 

b) Questions to Committee Chairman

     Minutes for 23^rd April 2007

             None

     Minutes for 30^th May 2007

             None

     c) Ratification of any Recommended items

   Minutes for 23^rd April 2007

          None

   Minutes for 30^th May 2007

   i)   Item 4a. Whymark & Moulton: Development off Stevenson Approach

                RESOLVED to accept the recommendation.

ii)  Item 4b. Cornard United FC: Proposal for a Mobile phone         

     antenna

                 RESOLVED to not accept the recommendation.

13.   Recreation & Leisure Committee

        a) Confirmation & Adoption of Minutes

              The Minutes of the Meeting of the Recreation & Leisure

             Committee held on 30^th May 2007 were accepted as a true

             record of the meeting, subject to the following changes

              5) Report on Meeting with Sudbury RFC on 16^th May 2007  

               CHANGE TO

              RESOLVED to recommend to full Council, that the Parish Council

   will not object to the Rugby Club’s request to Babergh District 

   Council  to provide a 3^rd pitch by losing some amenity land, as long  

   as the District Council are in favour.

              Adoption of Minutes 

             RESOLVED that the Minutes be adopted

   b) Questions to Committee Chairman

       None

  c) Ratification of any Recommended items

        i)   Item 5  Report on Meeting with Sudbury RFC on 30^th May

            2007

             RESOLVED to accept the recommendation.  

        ii)  Item 6  To consider a request for a Litter/Dog Bins

             RESOLVED to accept the recommendation.

        iii) Item 10 Adventure Assault Course

              RESOLVED to accept the recommendation.  

14.  Policies and Finance Committee

        a) Confirmation & Adoption of Minutes

            The Minutes of the Meeting of the Policies and Finance Committee

            held on 30^th May 2007 were accepted as a true record of the

            meeting.

            Adoption of Minutes 

            RESOLVED that the Minutes be adopted. 

   b) Questions to Committee Chairman

             None              

  c) Ratification of any Recommended items

        i)   Item 4b. Cornard Dynamos: request for funding  

             RESOLVED to accept the recommendation.  

        ii)  Item 4d  1^st Great Cornard Scouts: November Fireworks

            Display

             RESOLVED to accept the recommendation.

 15.  Financial Matters:

a. Cheques Issued, Credits received

b. Annual Accounts

The 2006 – 2007 Accounts were presented by the Council Manager.

It was RESOLVED That

a.   The Accounts be signed on behalf of the Council by the Chairman        and Council Manager, subject to a satisfactory report being received from the Internal Auditor.

b. The Annual governance statement be signed on behalf of the Council by the Chairman and Council Manager with “Yes” answered to all questions.

Meeting closed at 8.54pm

                                                                        Signed                                             

                                                                                                P.K.Beer  : Chairman