Minutes of the Meeting of Great Cornard Parish Council held

 in the Stevenson Centre on Monday 8 October 2007.

PRESENT             Councillors                P.K.Beer                              Chairman   

                                                            Mrs.A.Harper-Clark 

                                                            Mrs.F.A.Jackson 

                                                            J.F.Millins 

                                                            M.D.Newman

                                                            N.H.T.Proctor                                                                                                           D.R.G.Thomas

                                                            Mrs.C.A.Todd                      

                                                            H.N.Todd

                                                            R.I.Wade

                                                            D.M.Walton

                        Council Manager         M.J.Fitt

                     Clerical Assistant            Mrs.N.C.Tamlyn

1.      Apologies for Absence

      Apologies were received from Cllrs.J.R.A.Sayers and D.R.G.Thomas.   

2.  Declaration of Interests, Gifts and Hospitality

     Cllr Beer declared that he is a Suffolk County Councillor, Babergh District

     Councillor and Sudbury Town Councillor. Cllr Walton declared that he is

     a Babergh District Councillor and a Sudbury Town Councillor.

     Cllrs H Todd & Mrs C Todd declared that they are Babergh District

     Councillors. These members also asked that it be noted that their views

     expressed at this meeting would be based on information available at the

     time and might not be the same as those expressed at meetings involving

     other councils.       

    Cllr Mrs Jackson declared a personal interest with regards to

    Agenda Item 6, as Cllr Mrs Jackson is a patient at Walnuttree Hospital

    and a member of Sudbury WATCH.

3. Chairman’s Address

      The Chairman announced that Cllr Mrs Baker had resigned on Wednesday 3^rd October 2007 with immediate effect. Mrs Baker will be greatly missed and had been a loyal and hard working member of the Council, especially in her role as Chairman of Development & Planning.

      AGREED to send a letter of thanks to Mrs Baker for all her hard work.   

      The Council had previously agreed to have two members sit on the Friends of St.Andrew’s Church Committee. However, this Committee is primarily a fund raising group and the Chairman and Mrs Jackson both agreed that it would be inappropriate for them to sit on this committee. The Chairman has, however asked, that they forward copies of their minutes to the Council for information and that this be added as an Agenda item for noting.  

      The Chairman reminded members of a meeting with the new committee of Cornard Dynamos at 7pm on Thursday 11^th October 2007, at Blackhouse Lane. All members were encouraged to attend.

      The Annual Fireworks Display will take place on Saturday 3^rd November.

      Remembrance Day is on Sunday 11^th November 2007. The March starts at 9.30am at Bakers Mill, with the Salute being taken at 10.45am and the Service commencing at 11.00am.

      The chairman with great sadness, announced the death of

      Mrs Evelyn Freestone, a well known Cornardian who ran the grocery store for 35 years. The Funeral will take place on Wednesday 10^th October and members AGREED that the flags should be flown at half mast.

      AGREED a letter of condolence to be sent to Mrs Freestone’s family and her name to be added to the list of proposed street names.

4.  To Confirm Minutes of the Meeting of the Council held on

     4^th July 2007 and 10^th September 2007

     RESOLVED that the Minutes of the Council meeting held on

     4^th July 2007 were confirmed and signed as a true record.

     RESOLVED that the Minutes of the Council meeting held on

     10^th September 2007 were confirmed and signed as a true record.

5.  Police Beat Officers Report 

The report covers the period from the 7^th September 2007 through to the

2^nd October 2007. NOTED   

6. Items Brought Forward

      a.  Walnuttree Hospital: threatened closure

      Cllr Mrs Jackson reported that Sudbury WATCH were now in receipt

      of the Terms of Reference for the Independent Re-configuration Panel

      and that WATCH and other Stakeholders will be given the opportunity to

      give representations to the panel. The Panel have to report to the

      Secretary of State by 31^st December 2007.

7. Fifteen-Minutes Adjournment for the Public To Ask Questions

7.38pm Cllr.D.M.Walton arrived at the meeting.

8. Grant Request: Royal British

     RESOLVED to award a grant of £50.00    

9. Development & Planning Committee

a)     Confirmation & Adoption of Minutes

      The Minutes of the meetings of the Development & Planning  

      Committee held on 10^th September 2007 were accepted as a

      true record of the meeting.

            Adoption of Minutes 

            RESOLVED that the Minutes be adopted. 

            The Minutes of the meeting of the Development & Planning

            Committee held on 24^th September 2007 were accepted as a true

            record of the meeting.

            Adoption of Minutes 

            RESOLVED that the Minutes be adopted. 

       b) Questions to Committee Chairman

    Minutes for 10^th September 2007

            None

    Minutes for 24^th September 2007

            i)  Item 5) Radiator Road, possible traffic calming

               The Council Manager reported, that Guilford Europe are awaiting

               feedback from their head office with regards to the possible

               installation of speed humps. If installed, the Council have offered to

               purchase the appropriate signs required.

            ii) Item 6) Broom Street, footpath/flower bed

                The Chairman reported that the strip of land has now been planted.

                 AGREED to write to BDC asking who is going to maintain the area

                and to state again, that this Council believes the area should be

                tarmacced.    

10.  Recreation & Leisure Committee

        a) Confirmation & Adoption of Minutes

              The Minutes of the meeting of the Recreation & Leisure

             Committee held on 24^th September 2007 were accepted as a true

  record of the meeting.

              Adoption of Minutes 

             RESOLVED that the Minutes be adopted

   b) Questions to Committee Chairman

   None

  c) Ratification of any Recommended items

i)  Item 5) Allotments: Proposal re unused allotments etc.

    RESOLVED to accept the recommendation.

Cllr Walton took no part in the voting.

ii) Item 6) Update on Shawlands Avenue Youth/BMX Site

    Cllr Mrs Jackson raised concerns over the location for the site. It

    was felt, however, that many of these concerns would be

    addressed prior to any move taking place. 

    RESOLVED to accept the recommendation. The Brief should be

    changed to ‘Shawlands Avenue BMX & Skate Boarding Park’.

11.  Policies and Finance Committee

        a) Confirmation & Adoption of Minutes

            The Minutes of the meeting of the Policies and Finance Committee

            held on 24th September 2007 were accepted as a true record of the

            meeting.

            Adoption of Minutes 

            RESOLVED that the Minutes be adopted. 

 b) Questions to Committee Chairman

            i) Item 4) Stevenson Centre

               Cllr Proctor asked whether funding for the installation of

              CCTV could be re-allocated from an alternative source.  

               AGREED to add this matter to the next Policy & Finance agenda.               

               AGREED the Council Manager to pursue the Police offer of a

              CCTV camera on loan.  

c) Ratification of any Recommended items

i)  Item 4b) Village Hall Lease 

                Cllr Newman declared a personal interest.

           RESOLVED to accept the recommendation.

12.  Financial Matters:

a. Cheques Issued, Credits received

Meeting closed at 8.15pm

                                                                        Signed                                             

                                                                                                P.K.Beer  : Chairman