Minutes of the meeting of the Policies and Finance Committee

held in the Stevenson Centre on Monday 28 January 2008

Present            Councillors      H.N.Todd                    Chairman

                                                    P.K.Beer                                                             

                                                    Mrs.F.A.Jackson

                                                    M.D.Newman

                                                    N.H.T.Proctor

                                                    D.R.G.Thomas

                                                    R.I.Wade

                Council Manager      Mr.M.J.Fitt 

                Clerical Assistant     Mrs.N.C.Tamlyn 

1)  Apologies for Absence

      None  

2)  Declarations of Interest, Gifts or Hospitality

     Cllr Beer declared that he is a Suffolk County Councillor, Babergh District

     Councillor and Sudbury Town Councillor. Cllrs H.Todd and Newman declared

     that they are Babergh District Councillors. These members also asked that it

     be noted that their views expressed at this meeting would be based on

     information available at the time and might not be the same as those

    expressed at meetings involving other councils.       

3)  Chairman’s Announcements

     None      

4)  Items Brought Forward

     a.  Village Hall Lease

Cllr Beer reported that he had met with Mr.Sheridan and that the Scouts are keen to meet and discuss the Lease asap.

AGREED that the matter be kept on the Brought Forward List.      

5)  Correspondence: Neighbourhood Watch; request for permission to place

     a sign on the Council’s property

     AGREED to give permission for a sign to be erected by the entrance to

     Recreation Walk.   

 6)  To consider a request to grant aid a booking for the Stevenson Centre

      Cllr Newman declared a prejudicial interest and left the room for this

      item.

      Agreed to RECOMMEND to full Council to grants aid the use of the

      Stevenson Centre to Off Shoot Films on Sundays throughout February and

      March.  

7)   To consider options for the repair of the St.Andrews church clock    

      The Council Manager informed members that a recent of survey of the clock

      found, that whilst the mechanics of the clocks were still in good working order,

      the gears were however, worn and as a consequence the clock looses about

      five minutes every month.

      The Chairman had recently visited the Church with the Vicar and the Church

      Architect and it was agreed to give a copy of the survey to the architect.

      AGREED to wait for the recommendations of the church architect and for the

      Council Manager to investigate the cost of the clock face being refurbished.                 

8)    To consider a proposal to form a Council HR (human resources)

       committee  

       Agreed to RECOMMEND to full Council that the members on the committee

       are Cllrs Beer, Todd, Newman, Wade, Proctor, Thomas and Mrs Jackson.

       The Committee will meet as and when required. 

 9)    Financial matters

a.      Cheques issued/Credits in

Meeting Closed 8.45pm