Minutes of the meeting of the Policies and Finance Committee

held in the Stevenson Centre on Monday 26^th June 2006

Present            Councillors          H.N.Todd                                Chairman

                                                        D.C.Allen                                                      

                                                        P.K.Beer

                                                        M.Fryer

                                                        N.Proctor

                                                        D.R.G.Thomas

                    Council Manager       M.J. Fitt

1)  Apologies for Absence

      Apologies were received from Councillor A.C.Bavington and Mrs.C.J.Baker.

2)  Declarations of Interest, Gifts or Hospitality

      Cllr.P.K.Beer declared a personal interest with regards to his

      membership of Sudbury Town Council, Babergh District Council and Suffolk County Council.

      Cllr.H.N.Todd declared a personal interest with regards to his

      membership of Babergh District Council    

      Cllr.P.K.Beer and H.N.Todd both declared a personal interest in Item 4b).

3)  Chairman’s Announcements

     The Chairman and Cllr.Mrs.C.A.Beer-Todd attended the Cornard Tye

     Residents Association AGM on Sunday 25^th June. Cllr Todd advised that the

     residents were concerned about the ancient woodland along Sheepshead Hill

     and the plans to widen the road. The Associations preferred option would be

     to install traffic calming to discourage traffic and to slow any traffic down.

     Cllr Todd confirmed that the Parish Council would work with them on this

     matter.             

4)  Correspondence

a)     Sudbury Town Council: Response to invitation to joint meeting   

AGREED to follow up STC’s agreement to a joint meeting on the Local Development Framework.               

 b)     Resident of Hillside Road: Car boot sales/provision of disabled swing

AGREED the Council Manager to respond to the resident, advising that there are several issues to be considered with regards to the installation of a disabled swing and the matter has been referred to the Recreation and Leisure Committee for consideration.

5) Items Brought Forward

a)     The Stevenson Centre

The Council Manager advised that Building Regulations were required, as the new ramp is for disabled access. Once approved, we will then receive the offer letter from BDC and the work can scheduled to start.

6)  Financial Matters

a)     To approve 2005/2006 Accounts

It was agreed to RECOMMEND to Council that the accounts be approved and the Chairman and Responsible Financial Officer sign them on behalf of the Council.

It was agreed to RECOMMEND to Council that the Statement of assurance be signed by the Chairman and the Responsible Financial Officer on behalf of the Council, with the answer ‘yes’ in paragraphs 1,2,3,4,5,6,7

& 8.

b)     Cheques issued, Credits in

c)     Expenditure to date

See attached sheet

The figures shown are for the first quarter of the year. It was noted that expenditure was running inline at 23%.

NOTED        

7.   Reports concerning Managers annual appraisal, Clerical Assistant

      appraisal, attendant salary payments

      Agreed to RECOMMEND to full council the reports recommendations. 

8.   Proposal to Exclude Press and Public    

      RESOLVED to exclude the Press and Public.

9.   Stevenson Centre Users: arrears in payment

      Agreed to RECOMMEND to Council that the group be given a payment

      holiday of 4 months, on the proviso that they continue to make payments

      throughout this time to reduce their arrears. A meeting to be held with the

      groups committee and members of the Council  in November to assess the

      situation.

Meeting Closed 9.12pm