Minutes of the meeting of the Policies and Finance Committee

held in the Stevenson Centre on Monday 25^th September 2006

Present            Councillors          H.N.Todd                    Chairman

                                                        P.K.Beer

                                                        D.C.Allen

                                                        Mrs.C.J.Baker

                                                        M.Fryer

                                                        N.Proctor

                Council Manager           M.J. Fitt

                Clerical Assistant          Mrs.N.C.Tamlyn                                             

1)  Apologies for Absence

      Apologies were received from Councillor A.C.Bavington.

2)  Declarations of Interest, Gifts or Hospitality

     Cllr.P.K.Beer declared a personal interest with regards to his

     membership of Sudbury Town Council, Babergh District Council and

     Suffolk County Council.

     Cllr.H.N.Todd declared a personal interest with regards to his

      membership of Babergh District Council.    

3)  Chairman’s Announcements

     Through the Chair; Cllr.M.Fryer advised that he had attended a meeting

      on the ‘Clean Neighbourhoods’ initiative. AGREED for the matter to

      be added to the next Policies & Finance Committee Agenda.

4)  Correspondence  

a)     1^st Great Cornard Scout Group: Renewal of Lease

AGREED the Council Manager to write on behalf of the Chairman, stating that the Council would not wish the renewal of the Scouts lease to prejudice discussions on other leases currently under negotiation and that once these negotiations are completed the Council would be in a position to review the Scouts requests. In the meantime a second meeting should be organised to establish their plans. 

AGREED the matter to be added to the Items Brought Forward List.

5)  Items Brought Forward

      a)   Stevenson Centre

              A meeting with the suppliers of the new doors and the Architect to be

            arranged, as well as co-ordinating a start date with the builder.

            The Council Manager to expedite.

6)  Financial Matters

a)     Auditors Report

The Council’s External Auditor ‘s report dated 29^th August 2006 stated

“On the basis of our review, in the opinion the information contained in the annual return is in accordance with the Audit Commission’s requirements and no matters have come to our attention giving cause for concern that relevant regulatory requirements have not been met”

NOTED

b)     Cheques issued/Credits in

The Football trophies for the Parish Cup were sponsored by the Benevolent Fund.

c)      Expenditure to Date

The actual expenditure to date compared to budget report dated 19^th September 2006 was circulated NOTED.

Meeting Closed 8.50pm