Minutes of the meeting of the Policies and Finance Committee

held in the Stevenson Centre on Monday 22 October 2007

Present            Councillors      H.N.Todd                    Chairman

                                                    P.K.Beer                                                             

                                                    Mrs.F.A.Jackson

                                                    J.F.Millins (Substitute for R.Wade) 

                                                    M.D.Newman

                                                    N.H.T.Proctor

                Council Manager      Mr.M.J.Fitt 

                Clerical Assistant     Mrs.N.C.Tamlyn 

1)  Apologies for Absence

      Apologies were received from councillor R.I.Wade.

2)  Declarations of Interest, Gifts or Hospitality

     Cllr Beer declared that he is a Suffolk County Councillor, Babergh District

     Councillor and Sudbury Town Councillor. Cllrs H.Todd and Newman declared

     that they are Babergh District Councillors. These members also asked that it

     be noted that their views expressed at this meeting would be based on

     information available at the time and might not be the same as those

    expressed at meetings involving other councils.       

3)  Chairman’s Announcements

     The Firework Display will take place on Saturday 3^rd November 2007.

4)  Items Brought Forward

     a.  Stevenson Centre Task Group

          The Council Manager to chase the Decorator for a start date.

            S.A.S will be taking on the upkeep of the Planter outside the main doors

           and Cllr Proctor has kindly donated the bulbs to get the project started.

b.     Village Hall Lease

AGREED that the matter of the lease be added to the next Policies and

Finance Committee Agenda and that Cllr H.Todd prepare a report on the

Matter.

5)  Resident of Pot Kiln Road: Concern re use of Stevenson Centre car park

     AGREED to write to the resident, thanking him for his concern and stating that

     the Council will monitor the situation and are also in the process of looking into

     the possibility of having CCTV installed. 

6)  Council Report S1: Proposal to amend Standing Orders Section 11.1(i)

      Members thanked the Council manager for preparing an excellent report.

      AGREED to amend 1.2 to read

      For contracts exceeding £50,000 in value, tenders are to be invited from at

      least three firms, which shall be submitted in sealed envelopes opened at the

      same time by the Council Manager and the Chairman of the Council of the

      day or the Chairman of the appropriate Committee. 

      Agreed to RECOMMEND the amended report and its recommendations to

      full Council.

7)   Proposal to amend Standing Orders concerning delegated

      Powers.Section 71.4  

      The Proposal is to remove delegated powers to protect the Planning

      Chairman of the day.

Agreed to RECOMMEND to full Council that the Standing orders of the Council be amended by the removal of Section 71.4 with immediate effect.

      Agreed to RECOMMEND to full Council that the Development & Planning

      Committee continue to meet during August.          

8)    Theft of Disabled swing: to consider a replacement

       Agreed to hold the matter in abeyance until the proposed CCTV is

       installed. In the meantime, if possible, the old swing should be put back.

9)    Financial matters

a.      Cheques issued/Credits in

The Council Manager reported that the current Great Cornard flags have become faded and tatty. 

Agreed to RECOMMEND the purchase of three new Great Cornard flags at a cost of £135.00 each.

Meeting Closed 8.56pm