Minutes of the meeting of the Policies and Finance Committee

held in the Stevenson Centre on Monday 24 September 2007

Present            Councillors      H.N.Todd                    Chairman

                                                    Mrs.C.J.Baker

                                                    P.K.Beer

                                                    Mrs.F.A.Jackson

                                                    M.D.Newman

                                                    N.H.T.Proctor

                                                    R.I.Wade

            Council Manager           Mr.M.J.Fitt 

            Clerical Assistant          Mrs.N.C.Tamlyn  

1)  Apologies for Absence

      None

2)  Declarations of Interest, Gifts or Hospitality

     Cllr Beer declared that he is a Suffolk County Councillor, Babergh District

     Councillor and Sudbury Town Councillor. Cllrs H.Todd and Newman declared

     that they are Babergh District Councillors. These members also asked that it

     be noted that their views expressed at this meeting would be based on

     information available at the time and might not be the same as those

    expressed at meetings involving other councils.       

3)  Chairman’s Announcements

     The Chairman advised, that if any members of the public contacted them with

     concerns over the recent case of Bluetongue virus reported in Suffolk, that

     they should get in touch with either himself of Cllr Beer.  

4)  Items Brought Forward

     a.  Stevenson Centre Task Group

          The re-decoration work should begin shortly. The Council Manager is

           waiting for a response from the CDRP on possible funding for CCTV.

          Cllr Beer requested that once the work is completed on the Stevenson

          Centre, the Task Group carries out an update on all the Council’s assets.  

     b.  Village Hall Lease

           Cllr Mrs Baker reported that the meeting on Thursday 20^th September

           between the Parish Council and the Scouts had been very useful.

AGREED that the matter of the lease be added to the next Policies and Finance Committee Agenda and that Cllr H.Todd prepare a report on the matter.      

            Agreed to RECOMMEND that the Council give the Scouts permission to

           rent the Hall out for small functions, with the proceeds going to the Parish

           Council by way of a contribution to the renovation costs. The Council

           Manager to advise the Council on issues arising from this change

ie. the legalities of changing the Lease, Health & Safety requirements,

           fire regulations and entertainment licenses required.

5)  Parish Notice Boards: proposal for a new board

     AGREED the Council manager to investigate and report back to the

     Committee, the cost of installing two new notice boards near Maldon Court

     and Wells Hall Old school.

8.55pm Cllr Newman left the meeting      

     Cllr Beer confirmed that it has always been the Council Policy not to allow

     Political parties, private business or enterprises to use the Council’s Notice

     Boards.

     AGREED Cllr Mrs.Jackson to write an article for Cornard News on the

     matter.  

6)  Council Tendering Process          

      AGREED the Council manager to prepare a report on the matter for the

      committee to consider at its next meeting.

7)  Financial matters

a.      Expenditure to date

NOTED

Cllrs commented that the figures were encouraging and thanked the Council Manager.

      b.  Cheques issued/Credits in

Meeting Closed 9.12pm