Minutes of the meeting of the Recreation and Leisure Committee

held in The Stevenson Centre on Monday 26th February 2007

Present         Councillors         P.K.Beer                Chairman

                                                    Mrs.C.J.Baker                                                          

                                                    N.H.T. Proctor

                                                    H.N.Todd (substitute for M.Fryer)

               Council Manager       Mr.M.J.Fitt     

               Clerical Assistant      Mrs.N.C.Tamlyn

1)  Apologies and Substitutions

      Apologies were received from Councillors A.C.Bavington, M.Fryer, N.MacMaster, R.R.Sims and D.R.G.Thomas.

2)   Declarations of Interest, Gifts or Hospitality

      Cllr.P.K.Beer declared a personal interest with regards to his

      membership of Sudbury Town Council, Babergh District Council and

      Suffolk County Council.

      Cllr.H.N.Todd declared a personal interest with regards to his membership of

      Babergh District Council.   

3)   Blackhouse Lane Pavillion

       The Chairman reported that the meeting had been constructive and as 

       a result the following draft agreement was agreed.

The Dynamos

• Will pay an annual rent for the use of the pavilion and pitches of £3,200 fixed for 4 years from 31^st May 2007.

• Will have the use of, and manage, the council’s pavilion at Blackhouse Lane.

• Will pay the electricity bill.

• Will carry out minor repairs to the pavilion

• Will be responsible for internal decoration.

• Be responsible for insurance of their own equipment and ‘contents’ insurance on the pavilion.

• Carry out their own line marking

• Carry out minor pitch/goalmouth repairs as required.

• Keep the grounds and car park free of litter etc

• Operate a system of bookings when other teams wish to use the Blackhouse Lane pitches (excluding Cornard United pitches)

• Pitch fees paid by other teams will be retained by the Dynamos.

• Permission for other teams to use the facilities at Blackhouse Lane will not be unreasonably withheld.

Great Cornard Parish Council

• Will grant aid the Cornard Dynamos £1,000pa fixed for 4 years from 31^st May 2007.

• Will allow the Dynamos to use and manage the Blackhouse Lane pavilion

• Will pay for general grass cutting/maintenance as part of their larger grounds maintenance contract.

• Will pay for buildings insurance on the pavilion.

• Will be responsible for major repairs to the fabric of the building. (Dynamos Chairman is given discretion to put work in hand, where this is considered urgent).

The Council intends to meet with the Dynamos to, negotiate the following four year period, during January 2007.

Agreed to RECOMMEND the draft agreement to the full Council.

A meeting will be held on Monday 19^th March at 3pm with all Blackhouse Users attending.

 4)  Items Brought Forward

      a)   Country Park

            Following on from BDC’s list of planting scheme’s for 2007/8, it was

          AGREED that the Council Manager write to BDC requesting that a number

          of trees be planted at the Bakers Mill site, on the new grassed area where

          the large advertising sign has been erected.

            The Parish Council has erected the old Poplar Road notice board on the

           small piece of land next to “The Hoys” development on Broom Street. This

           piece of land is owned by SCC and the Parish Council gained written

           permission from SCC to have the notice board erected. AGREED the

           Council Manager to pursue the possibility of planting a tree on the site,

           however, it was noted that a large soakaway is positioned on the site and         

           this may not be possible.    

Meeting closed at 8.01pm